Senior Facilities Administrator

Location: Vilnius, Lithuania

Position Summary:

We’re seeking a Senior Facilities Administrator to oversee real estate operations, workplace services, and facilities management across multiple sites. This role ensures safe, efficient, and cost-effective environments while supporting business continuity and long-term real estate strategy. The ideal candidate brings deep expertise in vendor management, lease administration, space planning, and cross-functional coordination, with a strong focus on compliance, sustainability, and operational excellence.

Responsibilities:

Receptionist tasks include:

• Main contact for colleagues/vendors/building admin regarding facilities, admin and real estate
• Managing/providing access-entry cards and parking.
• Receiving & sending out packages
• Guest management within the office
• Communicating relevant info to LT colleagues
• greeting and navigating new colleagues
• working with office lead/local IT to improve inside processes and the office itself

Facilities tasks include:

• Managing office/kitchen supplies for offices in the Vilnius & Kaunas
• Managing cleaning vendor and handyman to ensure office is up to standard
• Maintaining record of colleagues seating plan
• Raising Purchase Requisitions in EMEA
• Assisting HR with Health & Safety aspects of the office
• Assisting with the office move
• Travelling to Kaunas once a week
• answering/fulfilling inquiries from both local and other colleagues
• logistics regarding parcels and colleague needs
• working with workplace and branding colleagues and fulfilling requests

Real Estate tasks include:

• Assisting Real Estate Manager EMEA/AP.
• Reviewing lease documents, creating finance cheat sheets and raising purchase requests.
• Attending project meetings, acting upon tasks assigned.
• Overlooking invoices

This role:

• is an individual contributor role.
• is a full-time role expected to work 40 hours per week.
• Expected to go to Kaunas office once every 2-3 weeks.

Qualifications:

• 2-3 years of experience in Office Administration and/or Facilities.  
• Professional fluency in English and Lithuanian is required.  
• Must possess a courteous and professional manner and be able to deliver a high level of customer service, having the confidence and ability to communicate effectively at all levels.  
• Able to work independently (manager is remote)
• Highly organized and analytical.  
• Excellent attention to detail.  
• Demonstrates a “can-do” attitude.  

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