Studio Manager

Location: This role is home based, hybrid or in-office in the United States, eastern time zone.

Position Summary:

Bentley Systems is the infrastructure engineering software company, advancing the world’s infrastructure—sustaining both the global economy and the environment. Within Bentley, the Design organization shapes meaningful experiences—from brand to in-product interactions—with clarity, coherence, and craft. 

An integral part of this work lies with the Brand and Creative team, a multidiscipline group of designers, writers, and storytellers who elevate Bentley’s brand through strategic thinking, compelling narratives, and a cohesive visual and verbal identity. From campaigns to events, we shape experiences that celebrate our users and the impact they make on the world. 

As Studio Manager for the Brand and Creative team, you will drive operational excellence and support creative output across graphic design, content, and video production. You’ll oversee the daily workflow of a multidisciplinary team, ensuring priorities are clear, resources are used effectively, and timelines remain realistic and on track. 

Reporting to the Executive Creative Director, you will foster an environment where creativity and efficiency go hand in hand. Through thoughtful planning, clear processes, and strong prioritization, you’ll empower the team to deliver high-quality work while partnering closely with stakeholders across the organization and with external collaborators. 

You are a proactive, detail-oriented leader who balances creative ambition with operational discipline. Skilled at managing diverse talent across time zones, you keep multiple projects moving smoothly while navigating challenges with focus and agility. Your passion for creativity and talent for bringing structure to fast-paced environments make you integral to a high-performing, collaborative studio. 

Responsibilities:

Workload prioritization and resource allocation 

• Prioritize and manage workloads for a diverse team of graphic designers, content creators, and video production specialists. 

• Assess and prioritize workloads to ensure efficient use of resources and timely project delivery. 

• Allocate resources based on project needs, skillsets, and availability. 

• Manage team capacity and workflow to balance multiple projects concurrently. 

• Develop and maintain realistic schedules, ensuring all deadlines are met. 

• Coordinate with the Executive Creative Director, Creative Operations Manager, and other stakeholders to align on timelines and deliverables. 

• Monitor project progress and make adjustments as necessary to keep projects on track. 

• Oversee freelancers' workloads across multiple time zones. Allocating projects, monitoring their hours, managing purchase orders and invoicing. 

Collaboration and communication 

• Utilize our project management tool (ClickUp) for scheduling and collaboration with the team. 

• Foster a collaborative and creative work environment that encourages innovation and high-quality output. 

• Facilitate open communication and collaboration within the team and with other departments. 

• Oversee digital asset management, including archiving outdated assets, managing user accounts and permissions, updating metadata, and addressing colleague inquiries. 

Stakeholder engagement and management 

• Act as the primary point of contact for internal and external stakeholders regarding studio projects. 

• Manage stakeholder expectations, ensuring alignment with project goals and deliverables. 

• Regularly communicate project status, challenges, and successes to stakeholders. 

Planning and production 

• Implement and maintain efficient planning and execution practices to streamline processes and enhance project success. 

• Utilize our project management tool, ClickUp, and methodologies to improve efficiency and productivity. 

• Guide and support the team to ensure high-quality content delivery. 

• Oversee production, from conceptualization to final delivery. 

Quality assurance 

• Ensure that all creative output, including graphic design, digital content, and video production, meets the highest standards of quality and our established brand guidelines. 

• Conduct regular quality checks and provide feedback to maintain consistency and excellence.

• This is an individual contributor role.
• This role requires communication with Managers, peers and other colleagues of the company in person, and/or by utilizing Microsoft Teams chat, calling and meeting functions.
• Requires sitting or standing at will while performing work on a computer (or any other physical requirements).

Qualifications:

• Minimum of three years of experience managing creative teams, including graphic designers, content creators, and video production specialists. 

• Experience working in an in-house creative team or agency. 

• Exceptional organizational skills with a systematic and methodical approach to work. 

• Strong listening and superior relationship-building skills. 

• Demonstrated ability to work effectively with a diverse team, fostering professional growth and development. 

• High intellectual curiosity, drive, determination, and persuasion skills. 

• Proficient in developing and maintaining realistic schedules and ensuring adherence to deadlines. 

• Agile methodology minded, being flexible and adaptable to changing requirements. 

• Ability to work and communicate effectively with stakeholders at all levels of the organization. 

• Strong interpersonal, facilitation, mediation, and team-building skills, possessing diplomacy and business judgment. 

• Adept at problem-solving with a proactive approach to managing challenges. 

• Flexible during times of change and able to pivot as needed. 

• Deep understanding of graphic design, content creation, and video production processes. 

• Commitment to maintaining high-quality standards in all creative output. 

 
Software requirements 

• Strong working knowledge of Adobe Creative Cloud, Figma, and Microsoft Office. 

• Experience using digital workflows/project management software a plus (ClickUp being ideal). 

• Understanding of digital technology. 

Pluses 

• Experience working in lean/agile environments but agnostic to approach 

• Effective communicator, presenter, and negotiator 

What We Offer:

• A great Team and culture – please see our colleague video. 
• An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start. 
• An attractive salary and benefits package. 
• A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups. 
• A company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact. 

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About Bentley Systems

Around the world, infrastructure professionals rely on software from Bentley Systems to help them design, build, and operate better and more resilient infrastructure for transportation, water, energy, cities, and more. Founded in 1984 by engineers for engineers, Bentley is the partner of choice for engineering firms and owner-operators worldwide, with software that spans engineering disciplines, industry sectors, and all phases of the infrastructure lifecycle. Through our digital twin solutions, we help infrastructure professionals unlock the value of their data to transform project delivery and asset performance. www.bentley.com

Equal Opportunity Employer:

Bentley is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, sex, sexual orientation, gender identity, disability, pregnancy, protected veteran status, religion, national origin, age, genetic information or any other protected characteristic.  This commitment extends to all aspects of employment, including, but not limited to, hiring, placement, promotion, compensation, and training. Know Your Rights as an applicant under the law.

Bentley Policy on EEO, Affirmative Action and Pay Transparency Non-Discrimination

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Request an Accommodation:

As an Equal Opportunity Employer, Bentley is committed to providing reasonable accommodations to applicants with disabilities. We encourage you to request a reasonable accommodation if you are not able to fully use or access our online application system.   You can make an accommodation request by calling 610-458-5000 or sending us an email at disabilityrequest@bentley.com