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Office Administrator

Date: May 12, 2022

Location: Pune, IN, 411028

Company: Bentley Systems

About Bentley Systems

 

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world's infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings include MicroStation-based applications for modeling and simulation, ProjectWise for project delivery, AssetWise for asset and network performance, Seequent's leading geosciences software portfolio, and the iTwin platform for infrastructure digital twins. Bentley Systems employs more than 4,000 colleagues and generates annual revenues of more than $800 million in 172 countries.

www.bentley.com

 

 

Responsibilities:

 

  • Organization and coordination of Office Receptionist duties.
  • First point of contact for office and employee inquiries.  Process and solve inquiries as appropriate.
  • Assist local Bentley colleagues coordinate tasks as needed.
  • Coordinating all facility repairs/maintenance issues with Facilities Manager.
  • Overseeing the scheduling of work for above type services.
  • Inspecting the housekeeping of the office and cleaning staff daily.
  • Maintaining files, spreadsheets, and databases and present it monthly to the Facilities Manager
  • Coordinating for guest’s, reception and training session necessities.
  • Courier Management (inward /outward)
  • Any other duties that may reasonably fall within the limits of this role.
  • Managing Event and Annual activities.
  • Managing Sales Events and coordinating with hotels for the same.

 

Required Skills:

 

  • Excellent oral and written communications skills in English and local language.
  • Highly organized and analytical.
  • Telephone Etiquettes
  • Have previous experience of administrative duties
  • Proficient in MS Word, Outlook, Excel, and Sharepoint
  • Ability to work well with local team members.

 

Desired Skills:

 

  • Strong Computer skills and the ability to learn new applications on their own
  • Experience as Guest Relations Officers
  • Detail oriented
  • Ability to set measurable goals and meet deadlines

 

Specific soft skills:

 

  • Dependability, honesty, integrity
  • Be willing to accept new unfamiliar tasks or projects
  • Keep manager informed of progress
  • Take FULL responsibility for successful completion
  • Can always be counted on to complete assigned tasks with minimal follow up
  • Someone who likes to be challenged

Bentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.


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