Corporate Facilities Concierge

Corporate Facilities Concierge

Location:

Sydney, Australia

Position Summary:

Bentley’s Facilities department is looking for a Corporate Facilities Concierge to provide concierge services to our Sydney office, as well as providing administrative support for our other offices in Australia and New Zealand (ANZ).

The Corporate Facilities Concierge will act as concierge to our new Sydney office, providing front of house support and offering a warm and professional greeting to all colleagues and visitors to the space.

The Corporate Facilities Concierge will address day-to-day facilities issues that may arise and keep Bentley’s offices running smoothly. This includes managing facilities vendors, communicating with property managers, and purchasing office items through Bentley’s purchasing system as needed.

Reporting to the Facilities Manager (located in New Zealand), the Corporate Facilities Concierge will oversee all monthly invoicing for ANZ (electric, water, internet, janitorial, etc.), and work with Finance to ensure timely payment of invoices. As needed, they will also assist Real Estate with real estate projects (moves, openings, closures, fit-outs).

This position will be based out of the Sydney office.

Your Day-to-Day:

• Provide front of house support for our Sydney office and o
• Support approximately 7 offices in the Australia/New Zealand (ANZ) region to ensure colleagues have a safe and professional work environment
• Work with Finance department for timely bill paying and problem-solving
• Hire vendors and work with Landlords to resolve issues and manage ongoing Facilities services (janitorial, electrical, plumbing, HVAC, etc.)
• Purchase furniture, mobile phones, and supplies requested through corporate help system as needed
• On-site health and safety support of the Sydney office, including job safety assurance/hazard reporting walkthroughs
• Manage office access for ANZ colleagues – assigning/canceling fobs/access cards when needed

What You Bring to the Team:

• Friendly, warm, and professional manner
• Highly organized and analytical
• Excellent oral and written communications skills
• Skilled at coordinating with outside agencies for services
• Ability to do research, organize information, report findings, and make sound decisions
• Ability to work well with outside vendors, internal customers, and corporate facilities team
• Can always be counted on to complete assigned tasks with minimal follow up
• Ability to set measurable goals and meet deadlines
• Ability and willingness to learn quickly