Office Administrator

Office Administrator

Location: Munich, Office Based

Position Summary:

Bentley’s Facilities department is looking for an experienced Office Administrator to support our EMEA region, reporting directly to our EMEA Facilities Manager.

The Office Administrator will oversee the Munich office and keep it running smoothly. This includes addressing the day-to-day facilities issues that arise, purchasing office supplies/equipment through Bentley’s purchasing systems, managing office access for visitors as well as maintaining common areas.

Additionally, this role will work closely with our Regional Manager to support EMEA with various facilities and administrative tasks.

Your Day-to-Day:

• Meeting and greeting users and colleagues.
• Overseeing general office operations including but not limited to:

• Access control system management
• Vendor, landlord, contractor liaison
• Finance duties – invoices, PRs/POs
• Management of meeting rooms
• First Aid/Fire Warden training/Risk Registers
• Incoming post/courier management and distribution
• Ordering supplies – stationery/amenities

• Management of EMEAs data tracking for utilities/carbon footprint/emissions/etc.
• Distribution of fleet car documentation including service messages, fuel cards, insurance, and fines.
• Acting as facilities representative for other EMEA offices where there is no local facilities colleague in place
• Sitting on the social committee

What You Bring to The Team:

• Professional fluency in English, German and French is required.
• 2-3 years of experience in Office Administration 
• Must possess a courteous and professional manner and be able to deliver a high level of customer service, having the confidence and ability to communicate effectively at all levels.
• Highly organized and analytical
• Excellent attention to detail and proficient in Microsoft Office
• Demonstrates a “can-do” attitude.
• A team player

What We Offer:

• A great Team and culture – please see our Recruitment Video.

• An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction.
• Competitive Salary and benefits.
• The opportunity to work within a global and diverse international team.
• A supportive and collaborative environment.
• Colleague Recognition Awards.

About Bentley Systems:

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings, powered by the iTwin Platform for infrastructure digital twins, include MicroStation and Bentley Open applications for modeling and simulation, Seequent’s software for geoprofessionals, and Bentley Infrastructure Cloud encompassing ProjectWise for project delivery, SYNCHRO for construction management, and AssetWise for asset operations. Bentley Systems’ 5,200 colleagues generate annual revenues of more than $1 billion in 194 countries.

www.bentley.com

Equal Opportunity Employer:

Bentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.

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