Share this Job

Facilities Administrator

Date: May 13, 2022

Location: London, GB, EC3V 0BG

Company: Bentley Systems

Location: London office-based only


Position Summary:

The Facilities Administrator is responsible for supporting the EMEA Facilities Manager by providing day to day office management and performing clerical and administrative duties.


Your Day-to-Day:

  • Maintain guest registration.
  • Manage shipping logistics, incoming and outgoing post, registered post and couriers.
  • Maintain catering contacts for meetings and training.
  • Monitor, order and stock supplies in the cafeteria.
  • Monitor, order and stock stationery supplies.
  • Perform ad hoc projects, e.g., reservations for team lunches, company events, etc.
  • Prepare Purchase Requests for Facilities services and goods.
  • Invoice approvals.
  • Facilities point of contact for other Bentley offices in the region.
  • Maintain files, excel sheets and databases that track vendor purchases, services, contracts and maintenance as directed.
  • For Bentley acquisitions, assist EMEA Facilities Manager when required with obtaining necessary invoices and contracts and preparing paperwork for address and name changes.
  • In coordination with EMEA Facilities Manager, obtain quotes and approvals for facilities services. Oversee scheduling of work for such services.
  • As directed by the EMEA Facilities Manager, monitor Office Works orders and invoices.


What You Bring to The Team:

  • 2-3 years’ experience in office administration and customer service required.
  • Fluent English communications skills.
  • Computer skills and the ability to learn new applications independently.
  • Proficient in MS Word, Outlook, and Excel.
  • Detail oriented, organized, analytical, honest and dependable.
  • Ability to do research, organize information, report findings, and make recommendations.
  • Ability to work well with outside vendors, internal customers, and corporate facilities team.
  • Basic knowledge of logistics.
  • Ability to set measurable goals and meet deadlines.
  • Flexible taking on new tasks or projects.
  • Ability to work independently, with minimal follow-up, and provide your Manager with progress reports. 
  • Take full responsibility for successful completion of tasks, with minimal follow up.
  • Someone who likes to be challenged.


What We Offer:

  • A great Team and culture – please see our Recruitment Video.
  • An exciting career as an integral part of a world-leading public software company (NASDAQ-BSY) that provides best in class solutions for architecture, engineering, and construction.
  • Competitive Salary and benefits.
  • The opportunity to work within a global and diversely international team.
  • A supportive and collaborative environment.
  • Colleague Recognition Awards.


Who We Are:                                                                                                              

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world's infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, and industrial facilities. Our offerings include MicroStation-based applications for modeling and simulation, ProjectWise for project delivery, AssetWise for asset and network performance, and the iTwin platform for infrastructure digital twins. Bentley Systems employs more than 4,000 colleagues and generates annualized revenues of more than $800 million in 172 countries.


Equal Opportunity Employer:

Bentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.



Job Segment: Engineer, Wastewater, Water Treatment, Engineering