Executive Assistant

• Executive Support and Prioritization 

• • Manage complex executive calendars for Bryan Friehauf and other Asset Analytics leaders, ensuring time is aligned to the highest-value business priorities. 

• • Coordinate scheduling across multiple executives, teams, customers, partners, and external stakeholders while balancing competing priorities and shifting business needs. 

• • Anticipate scheduling conflicts, prepare leaders for upcoming engagements, and proactively manage logistics to maximize executive productivity. 

• • Serve as a trusted gatekeeper and coordination point, helping leaders stay focused, responsive, and prepared across a demanding operating cadence. 

• Leadership Team Operations 

• • Support the operating rhythm of the Asset Analytics leadership team, including staff meetings, business reviews, quarterly planning sessions, leadership off-sites, and cross-functional governance forums. 

• • Drive agenda development, meeting preparation, documentation, action item tracking, and follow-up so decisions translate into execution. 

• • Maintain visibility into leadership priorities and coordinate activities across multiple executives to improve alignment and reduce organizational friction. 

• • Help establish and continuously improve operating processes that enable the leadership team to function efficiently, consistently, and with clear accountability. 

• Communications and Stakeholder Coordination 

• • Draft, review, and coordinate executive communications, briefing materials, leadership updates, and presentation inputs as needed. 

• • Act as a coordination point between Asset Analytics leadership and key stakeholders across Product, Engineering, Finance, Sales, Marketing, and Corporate Functions. 

• • Ensure important decisions, deadlines, and commitments are communicated clearly and followed through consistently. 

• • Support interactions with external customers, partners, and executive-level visitors, ensuring leaders and stakeholders have the context and materials they need. 

• Planning, Travel, and Event Management 

• • Coordinate domestic and international travel arrangements, including itineraries, meeting logistics, accommodations, and expense management. 

• • Plan and execute leadership meetings, team events, strategy workshops, customer engagements, and other business-critical activities. 

• • Anticipate logistical challenges and proactively implement solutions that ensure seamless execution for leaders and participants. 

• • Support annual planning cycles, leadership off-sites, and special business events requiring significant coordination across multiple stakeholders. 

• Special Projects and Business Support 

• • Support leadership initiatives and strategic projects requiring strong organizational ownership, follow-through, and attention to detail. 

• • Develop and maintain tracking systems for key initiatives, executive commitments, operational deadlines, and leadership priorities. 

• • Assist with executive presentations, business updates, reporting materials, and board-preparation support as needed. 

• • Take ownership of special projects assigned by Bryan Friehauf other Asset Analytics leaders, bringing structure, accountability, and execution discipline to priority initiatives. 

• Travel is not required, optional in some cases.  

• Requires sitting or standing at will while performing work on a computer (or any other physical requirements).  

Qualifications: 

• 5+ years of experience supporting senior executives or leadership teams, ideally in a technology, software, engineering, or professional services environment. 

• Demonstrated success managing complex calendars, travel coordination, executive communications, leadership operations, and meeting and project management across multiple stakeholders. 

• Exceptional organizational skills with the ability to manage competing priorities while maintaining accuracy, follow-through, and attention to detail. 

• Strong judgment and discretion when handling confidential business information, executive calendars, and sensitive leadership communications. 

• Outstanding written and verbal communication skills, with the ability to engage professionally across all levels of the organization. 

• Ability to operate proactively with limited direction, anticipating executive needs before they are explicitly communicated. 

• Strong proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Word, and Excel. 

• Bachelor's degree preferred; equivalent experience will be considered. 

What We Offer: 

• A great Team and culture – please see our colleague video.  

• An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start.  

• An attractive salary and benefits package.  

• A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.  

• A company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact.  

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