Workplace Culture & Engagement Specialist

Location: Dublin (Office based, 5 days a week) 

* A degree of flexibility is required in this role for some evenings and weekends to ensure the successful execution of our events. 

Position Summary 

At Bentley, we believe that an exceptional workplace is the foundation of our success. We are looking for a passionate and proactive Workplace Culture & Engagement Specialist to be the central point of contact and the cultural heart of our Dublin office. 

This is a newly created role designed for someone who is excited to take ownership of our workplace environment and being a key person to help shape our culture. You will be empowered to create a vibrant, inclusive, and seamless office experience that reflects Bentley's values and makes our Dublin hub a fantastic place to work. 

You will be the first point of contact for all visitors, including global colleagues and executives, while overseeing the day‑to‑day running of our Dublin office. You will champion culture initiatives, support global programs like Sustainability, IDEA, Bentley Giving, and Achievers, and help design engaging in-office experiences. 

In parallel, this role support to our global Chief Technology Officer (CTO) who is based in Dublin. You will be a trusted partner responsible for smooth and efficient running of his schedule. 

Responsibilities 

Front of House & Workplace Excellence: 

• Act as the primary point of contact for the Dublin office, embodying Bentley's brand, and values as the first impression for all colleagues and external visitors. 

• Oversee daily office operations, from managing correspondence and supplies to coordinating meeting rooms and hospitality, ensuring our facilities are always welcoming and professional. 

• Take ownership of the workplace environment, proactively identifying opportunities to improve our space and processes to create a seamless and positive experience for everyone. 

• Provide support services to all regularly visiting Bentley Executives, including meal reservations, transportation coordination, and other support as required. 

• Create and process purchase requests and invoices. 

Culture & Community Champion: 

• Serve as a cultural ambassador, bringing our company values to life through creative and engaging in-office events and activities. 

• Champion and localize our global culture programs, including initiatives for Sustainability, IDEA (Inclusion, Diversity, Equity & Allyship), Bentley Giving, and our Achievers recognition platform. 

• Foster a strong sense of community and belonging, ensuring every colleague feels connected, seen, and celebrated. 

Onboarding & Swag Management: 

• Organise welcome packs and oversee first-day coordination for new employees, while also administering inventory and distribution of branded merchandise to staff and coordinating for events. 

Onsite support to the CTO: 

• Provide oganizational support to our global Chief Technology Officer (based in Dublin), including travel booking and expenses management 

• Working with the Chief of Staff on calendar planning, agenda writing and preparing presentations 

• Serve as a key point of contact for internal and external stakeholders.  

Qualifications:  

• Minimum 3 years’ experience in a similar role such as founders assistant, executive assistant, concierge, front of house or office management

• Strong organizational and multitasking capabilities, ideally within a global setting

• A high degree of professionalism, with a passion for exceptional service

• Excellent written and verbal communication skills, with the ability to engage at all levels of the business up to C-suite

• A proven ability to handle sensitive information with the utmost confidentiality and discretion 

• Proficiency in Microsoft Office 365 Suite, including PowerPoint

• High attention to detail and a proactive, solution-oriented mindset

• Positive, adaptable, and collaborative team player with a “can‑do” approach

What We Offer

• A great Team and culture – please see our colleague video. 

• An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start.  

• An attractive salary and benefits package. 

• A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups. 

• A company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact. 

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